RAAI 2025

Invitation Letter

A Letter of Invitation serves as proof that your paper submission and registration have been accepted by the conference committee. This letter may assist with your visa application; however, please note that it does not guarantee visa approval.

1. The invitation letter will be issued only after your registration is complete and full payment has been received. To request the invitation letter, please send an email to raai_conf@robotics.ac.cn, along with your registration details.

2. Your name must be listed exactly as it appears on your passport. Any discrepancies between the name on your passport and the name on your invitation letter or other documents may lead to delays and/or denial of your visa application.

3. Please note that RAAI Conferences and the organizing committee of the conference are not authorized to assist with the visa process beyond providing the Notification of Invitation Letter issued by RAAI Conferences and the conference Committee Board. Should your visa application be denied, RAAI Conferences and the organizing committee are not responsible for changing the decision of the Ministry of Foreign Affairs (MOFA), nor will they engage in any discussions or correspondence with the MOFA or the Embassy on your behalf. The registration fee is non-refundable in the event of visa denial.

4. The visa application process typically takes about one month at the Embassy. Please register as early as possible to allow sufficient time for processing.